Contact Us
Reach out for inquiries about admissions and programs.
Cotonou Campus
Located in a vibrant area, our Cotonou campus provides a welcoming environment for all students pursuing academic excellence.
Location
Zone D’Ambassade, Cotonou
Hours
9 AM - 5 PM
Admission guidelines —send all documents to admissions@espamformation.org
A. Choose your level & programme
Decide whether you are applying for an Undergraduate, Graduate (Master’s/PhD) or Professional/Short Course. Be explicit in the subject line of your email:
Application — [Programme name] — [Level] — [Full name]
B. Files to prepare (scan as clear PDFs or JPEGs; label files: Surname_Firstname_Document.pdf)
Core documents for all applicants
Valid passport biodata page (scan)
Recent passport-style photograph(s)
Completed application form or a short application letter stating programme & level (attach within email)
Proof of payment of application/registration fee (if paid)
Contact details: phone, email, current address
Additional documents — Undergraduate
Secondary school certificate / high-school diploma (scanned)
Full secondary school transcripts / results
Birth certificate or national ID (where applicable)
Proof of language ability (English or French) if available
Additional documents — Graduate (Master’s / PhD)
Bachelor’s degree certificate (scanned)
Full university transcripts (all years/semesters)
Curriculum Vitae (CV) / résumé
Two reference letters (academic preferred) — scanned or as PDFs
Statement of Purpose (SOP) — outline study/research objectives
Research proposal (required for research Masters/PhD)
Proof of language proficiency (if available)
Additional documents — Professional / Short Courses
CV (if course is professional)
Copies of relevant certificates or prior training
Short motivation note (1 paragraph) where requested
C. How to structure your email to admissions@espamformation.org
Use this template (paste into your message and attach files):
Subject: Application — [Programme name] — [Level] — [Full name]
Body:
Dear Admissions Team,
Please find attached my application for admission to [Programme name] at ESPAM Formation University (Cotonou). Attached documents:
1. Completed application form / application letter
2. Passport biodata page
3. Passport photograph(s)
4. Academic certificates and transcripts
5. CV / references / research proposal (if applicable)
6. Proof of payment (if applicable)
Full name: [Your full name]
Date of birth: [DD/MM/YYYY]
Nationality: [Country]
Phone: [number]
Email: [address]
I kindly request confirmation of receipt and information on next steps, deadlines, tuition fees, and any entrance exams or interviews.
Thank you,
[Full name]
D. After sending — what to expect / follow-up
Request confirmation of receipt in the first 48–72 hours.
Ask admissions for: official fee schedule, visa support documents (for international students), deadlines for document legalization (if required), and any entrance test/interview dates.
If you’re an international applicant, ask whether transcripts require legalization or an apostille and whether certified translations (to English or French) are required.
Emailing Documents
Combine all attachments into one email or clearly list and number them in the email body.
Use readable filenames and ensure scans are legible.
If a document is missing, state it in the email and indicate when you will send it.
Keep copies of payment receipts and correspondence.
If you don’t receive an acknowledgment within 5 business days, resend politely to admissions@espamformation.org as primary.
Applicant checklist
Completed application form / application letter
Passport biodata page (scan)
Recent passport photo
Academic certificates & transcripts
CV (graduate/professional)
Letters of reference (graduate)
Statement of Purpose / Research Proposal (graduate)
Proof of payment of application fee
Proof of language ability (if any)
Certified translations / legalization (if required)